Help · Money

Expenses and receipts

The other half of a client bill. Stock, travel, licences, a courier, a hard drive. Costs you fronted and should get back, kept next to the hours they belong to.

Logging one

Add a date, a description and an amount, then choose the client or project it belongs to. Attach the receipt if you have one, and owntime keeps the file next to your timesheet rather than inside it, so the database stays small.

Billable or absorbed

Mark an expense billable and it joins the next invoice for that client as a line. Leave it unbilled and it stays internal, which is what you want for your own software subscriptions and anything the client has already paid for directly.

The sidebar badge counts unbilled ones, so a receipt you photographed in an airport does not get forgotten three weeks later.

On the invoice

Expenses appear as their own lines, described as you typed them. If you void that invoice, the expenses are released back to unbilled along with the time, so nothing goes missing when you rebuild it.

Receipts and your back ups

Receipts live in ~/Documents/owntime/receipts/, beside the database. The database backup does not include them, so if receipts matter to an audit, back that folder up with the same care, or park it in your sync folder.

Next: invoices · where your data lives